Announcement Number:
HANOI-2022-46 (RA)
Hiring Agency:
Embassy Hanoi
Position Title:
Administrative Assistant (DPAA) - Current Mission's Employees and/or USEFMs EFMs or MOHs
Open Period:
Format MM/DD/YYYY
Vacancy Time Zone:
GMT+7
Series/Grade:
LE - 0105 8
Salary:
USD $16,364 /Per Year
Work Schedule:
Full-time - Indefinite subject to successful completion of probationary period.
Promotion Potential:
LE-8
Duty Location(s):
Telework Eligible:
No
For More Info:
000-000-0000
HanoiHR@state.gov
Overview
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
Open to: Current Mission's Employees and/or USEFMs EFMs or MOHs
For USEFM - FP-6. Actual FP salary determined by Washington D.C.
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period.
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is:
Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of 45 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required
Duties
Incumbent of this position will take the lead role in the management of Defense POW/MIA Accounting Agency (DPAA) administrative programs in support of joint US/Vietnam recovery and investigation operations in Vietnam. His/her work will focus on three main areas of responsibility: 1) Visa Program Management: The coordination and processing of over 700 visa requests for DPAA personnel and teams annually. 2) Flight Management: The coordination and processing of over flight and landing authorizations for US Military Aircraft in support of DPAA operations. 3) Administrative management and planning: Develops travel budget formulations, plans and arranges hotel, commercial flight ticketing and transportation requirements for DPAA personnel throughout Vietnam. The position will supervise 1 Program Assistant, 1 Dispatcher and 3 Chauffeurs.
Qualifications and Evaluations
Requirements:
EXPERIENCE:
A minimum of three years of administrative or office management work is required.
JOB KNOWLEDGE: Must have:
In-depth knowledge of DPAA's mission to investigate and recover individuals unaccounted for from the Vietnam Conflict. This should include a standard knowledge of the workings of our Vietnamese counterparts, the Vietnamese Office for Seeking Missing Persons (VNOSMP) and its composition of Vietnamese government specialist from the Ministry of Foreign Affairs, Ministry of National Defense and Ministry of Public Security.
A detailed knowledge of aircraft over flight and landing clearance procedures for Vietnam, both commercial aircraft procedures as well as military aircraft procedures.
A detailed knowledge of the Civil Aviation Authority of Vietnam (CAAV), the Vietnamese Ministry of National Defense Flight Operations Control Department, Air Defense-Air Force Command and Vietnam Airport Authority processes and regulations for overflight and landing clearances and airport logistics for foreign aircraft in Vietnam.
A sound knowledge of all hotels, guest houses throughout Vietnam's cities and provinces, keep abreast of all rates, number of rooms, peak and low seasons for operation.
A sound knowledge of International Civil Aviation Organization flight routes for the Pacific, Australasia region. Incumbent must possess a clear understanding of DOD flight route maps, ICAO routing codes and standards, flight levels and Zulu times utilized for the request of all military aircraft over flights and landings of Vietnam.
Education Requirements:
College or university studies is required.
Evaluations:
LANGUAGE:
Fluency in Speaking/Reading/Writing English is required. (This will be tested.)
Fluency in Speaking/Reading/Writing Vietnamese is required.
SKILLS AND ABILITIES:
Computer Skills: Word, Windows, Power Point, Excel.
Incumbent has considerable latitude in the planning, execution and management of the DPAA administrative programs for Vietnam. Ability to adapt to constantly changing work parameters, anticipating new requirements. Must possess excellent management and analytical skills. Incumbent must have the ability to work under pressure with quick results and responses to all administrative issues as they arise. Must be able to work independently without direct supervision. Must possess a high level of resourcefulness and initiative when dealing with all contacts at various Vietnamese Government including defense offices.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Vietnam may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources (HR) Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a public trust security clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
Proof of Citizenship
Degree Not Transcript
Eligible Family Member Applicants:
Copy of Sponsor's Orders/Assignment Notification (or equivalent)
Passport copy
DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
Degree not Transcript
SF 50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or cellphone.
Complete position description listing all of the duties, responsibilities, required qualifications, etc. is posted along with the vacancy announcement on the Embassy's website: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/
Thank you for your application and your interest in working at the U.S. Mission in Vietnam.
